1: Develop and integrate sustainable policies into the supplier selection process
Typically, procurement leadership develops a vision that aligns with their company’s responsible business policy. Specific procurement policies are then developed to integrate sustainability values into the various processes and criteria for supplier selection and management.
2: Set and communicate clear expectations for suppliers
A company must make its expectations clear when engaging a supplier. This is usually done through a code of conduct and integrating expectations into contracts, supplier interactions and communications (such as RFx templates).
3: Integration into buying practices
Provide the vision, training and tools for buyers to integrate sustainable sourcing into their practices and procurement decisions. This may include new software, CSR and responsible business training, and an updated management plan. Internal change management programs convey to the corporate buyers the impact their buying decisions will have at the factory level and promote cooperation between corporate buyers, the supplier sales team and units of production when planning production schedules.
4: Educate and support suppliers in setting their own business standards
As part of the process, companies should encourage suppliers to develop responsible practices on their own. Educating suppliers on the business and community benefits of practicing responsible business entails topics such as productivity, quality, community support and engagement, recruiting, employee turnover and contract renewal. Lastly, it is important to work collaboratively with suppliers when structuring objectives for their responsible business performance.
5: Ongoing monitoring of supplier CSR performance
Ongoing monitoring and the use of assessments and audits are essential to maintaining a supplier’s environmental and social performance. Using multiple sources of data and input from stakeholders is vital for gaining a balanced, thorough view of their performance over time. Companies may be able to greatly accelerate their program and save costs by seeking out related initiatives in their industry sector where they can partner with their peers to develop common approaches for assessing and monitoring suppliers.
6: Manage stakeholder expectations and reporting on practices
Transparency is the final step to building and maintaining stakeholder trust. The program should produce supplier performance information that can be included in annual CSR reporting.
If implemented effectively, sustainable sourcing can drive growth. To move forward, a company must: